Information for Session Chairs
Here are a few guidelines:
- Pre-Show time: please be in the room in which your session is taking place at least 15 minutes before the session starts to familiarize yourself with the layout and equipment as well as meet the AV volunteer who will assist you with technical aspects.
- Speaker identity: in this same period, please try to introduce yourself to the speakers if you have not yet met them. Confirm the correct pronunciation of their names.
- Start the session promptly: new sessions should start simultaneously after each break.
- Introduce yourself: start off the session by introducing yourself.
- Make any announcements: please make any announcements that have been given to you.
- 12+2+1: this is the new formula – talks should last 12 minutes, there should be 2 minutes for questions, and then quickly transition to the next speaker, leaving yourself 1 min to switch ppt presentations on the computer and to introduce the next speaker. You will be responsible for cueing the speaker. If necessary, you are authorized to cut them off at any time in the 19th minute.
- Questions: the moderator should choose and control the audience members who wish to ask questions. If there are no questions, please have one ready both to avoid that awkward silence and, in the case of student talks, provide judges the chance to see how the speaker responds.
- Avoid advancing: if a talk finishes early, do not advance to the next talk. Instead wait for the scheduled time. You are free to entertain the audience with good jokes, juggling, accounts of your latest field adventure, etc. during the wait. If a talk is cancelled, you must wait until the scheduled time before beginning the next talk.